Job Description

Job Description

Job Title: Business Administrator

Duration: 3+ Months (Potential for extension)

Location: Auburn, WA

Job Summary:

• This position is responsible for specific day-to-day business activities of the region service center. Directly responsible for invoicing activities, client follow-up actions, preparation of forecasting and other accounting reports, and other activities as required by the Service Center Manager. Essential Duties and Responsibilities include the following. Other duties may be assigned.
• Responsible for specific day-to-day business, project management, and accounting activities of the region Service Center.
• Confirm that customer order entry information is correct, assign project cost estimates and process Order Acknowledgement letters.
• Coordinate specific contract requirement needs, as required.
• Review client and project data records to ensure completeness, accuracy, and timeliness.
• Summarize cost data in preparation of client billing. o Issue client billing for the service center/region.
• Maintain contact with customers and outside vendors to assist in resolving local collection and payables issues.
• Review project status weekly.
• Analyze financial and other business data to develop recommendations to management.
• Consult with operational management to identify and provide business data needed to meet operational objectives, improve business procedures, resolve problems, and improve reporting.
• Identify and implement cost-saving initiatives.
• Responsible for overseeing all aspects associated with the projects, such as: open project data base, issuing purchase orders, entering project related expenses into the system, and ensure project reports are completed in timely manner and send to client when the project is complete.
• May include Intermediate-level Network Administrator responsibilities, such as user set-ups, back-up restorations, upgrades, and troubleshooting computer hardware/software problems.
• Skills/Qualifications To perform this job successfully, an individual must be able to perform each essential duty satisfactorily.

Required Skills:

• The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
• Minimum of three years’ experience in service center administration, invoicing, and/or bookkeeping.
• Must be proficient with Oracle, MS Word, Excel, Power Point, Access and Outlook.
• Should have a thorough understanding of accounting practices.
• Required work in a service center environment, including computer and telephone use.
• Must be able to clearly communicate with clients and employees, both verbally and in writing.

Education and/or Experience:

• Two-year Associates Degree in business or accounting, or equivalent experience required.

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