EA/PA to CEO Job at Ascendo Resources, West Palm Beach, FL

ZG1uVi9ybjBvT3h3SUxXV1pnK0hUSm1ZMEE9PQ==
  • Ascendo Resources
  • West Palm Beach, FL

Job Description

We are seeking an exceptional Senior Executive Assistant / Personal Assistant to support the CEO of a Financial Services firm.

This role will provide comprehensive administrative support, managing a wide range of responsibilities and ensuring that the CEO’s time and priorities are optimized.

The ideal candidate will be highly organized, proactive, and possess strong communication skills, with a solid understanding of the financial services industry. This is a high-level role that requires discretion, initiative, and the ability to handle sensitive and confidential information, be extremely organized and be able to provide white glove service with a friendly smile!

Your Role:

  • Manage the CEO’s calendar, including scheduling and prioritizing appointments, meetings, and travel. Ensure the CEO’s time is utilized effectively.
  • Act as a liaison between the CEO and internal/external stakeholders, handling phone calls, emails, and other forms of communication with professionalism and discretion.
  • Organize complex domestic and international travel arrangements, including flight bookings, hotel accommodations, and itineraries, ensuring seamless travel experiences.
  • Prepare agendas, materials, and presentations for meetings. Take meeting minutes and ensure follow-up on action items as required.
  • Assist with the planning and execution of strategic initiatives, including tracking progress and maintaining deadlines for ongoing projects.
  • Draft, proofread, and edit documents, presentations, and reports for the CEO. Maintain and organize files, ensuring that critical documents are readily accessible.
  • Handle sensitive and confidential information with the highest degree of discretion and professionalism.

Qualifications:

  • 7+ years of executive assistant experience, preferably in a financial services, banking or investment management industry.
  • Bachelor’s degree in Business Administration, Finance, or a related field (preferred).
  • Exceptional organizational and time-management skills
  • Strong verbal and written communication skills
  • Ability to handle multiple tasks and competing priorities
  • High level of discretion and ability to maintain confidentiality
  • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
  • Friendly demeanor, ability to provide a concierge style service
  • Strong attention to detail and accuracy

Job Tags

Similar Jobs

Pharmacy Solutions Group

Pharmacist - IV ** $5,00 Sign on bonus Job at Pharmacy Solutions Group

** Looking for a Staff Pharmacist with IV experience including TPN. Staff Pharmacist The Ohio Pharmacy Solutions Group is currently recruiting a Staff Pharmacist. Purpose/Belief Statement The Staff Pharmacist assists residents with their health care needs ...

Cantor Fitzgerald Securities

IT Summer Intern - 2025 Job at Cantor Fitzgerald Securities

 ...Job Description IT Summer Internship Program - 2025 The Program:...  ...their education with practical experience, interns will work closely with different businesses...  ...with a focus in Information Systems or Computer Science Demonstrates a high level of professionalism... 

Blue Signal Search

Associate Loan Officer (Sales) Job at Blue Signal Search

 ...Associate Loan Officer (Sales) Our client is a rapidly growing, innovative company revolutionizing the money lending industry. They believe in building strong relationships and prioritizing human connection over traditional transactional approaches. Driven by a passionate... 

PacificSource Health Plans

UM Manager, Inpatient and Post Acute Services Job at PacificSource Health Plans

 ...teams to address the unique needs of DSNP enrollees, including social determinants of health. Ensure compliance with state and federal...  ...and externally. We actively work to advance social justice, equity, diversity and inclusion in our workplace, the healthcare... 

Insight Global

Fire Inspector (Fort Myers) Job at Insight Global

 ...Required Skills & Experience ~ NICET 1 or equivalent ~ FASA certification ~ BASA certification ~1 or more years of experience with fire sprinklers Job Description Insight Global is looking for a Fire Sprinkler Inspector to be a part of their client's team...