Job Description

The Executive Assistant will be responsible for performing an array of administrative functions requiring confidentiality, initiative and sound decision making for the executive and his/her team.

About the Role

You will provide high-level administrative support by periodically providing research, preparing reports, handling information requests, and performing clerical functions such as preparing correspondence, receiving visitors, arranging conference calls, travel arrangements, and scheduling meetings.

Responsibilities

• Interact with staff (at all levels) in a fast-paced environment.
• Remain flexible, proactive, resourceful, and efficient, with a high level of professionalism.
• Demonstrate experience in developing relationships in a highly matrixed organization.
• Handle administrative and executive support related tasks with minimal supervision.
• Adapt procedures, processes, and techniques to the completion of assignments in line with the department's activities and goals.

Qualifications

• Minimum of 3 years of experience in an Executive or Administrative Assistant role.
• High school diploma or GED is required; Bachelor's degree preferred.

Required Skills

• Ability to multi-task in a fast-paced environment.
• Experience in calendar management.
• Adaptable team player.
• Good problem-solving ability.
• Strong working experience with Microsoft Word, Excel and PowerPoint, including table creation, mail merges and basic formatting.
• Knowledge of general office procedures (e.g., filing, correspondence, scheduling, expenses, calendar).
• Effective interpersonal skills and excellent telephone etiquette.
• Superior oral and written communication skills.
• Tact and good judgment in confidential situations and proven experience interacting with senior management.

Preferred Skills

• Experience in a similar role within a corporate environment.
• Familiarity with project management tools.

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