Job Description

LearningMate seeks an adaptable and proactive Office Administrator to support the management of our Princeton, NJ headquarters. This is a crucial part of our team that serves as the on-site liaison for guests and addresses operational needs. S/he may be responsible for meeting coordination, travel planning, expense coordination, greeting guests, and handling office administration to keep our office running smoothly.

What Youll Do

• Acts as Corporate Office go-to person for solutioning
• Ensure the office runs smoothly and efficiently
• Organize office operations and procedures
• Coordinate Office activities to help drive and support company culture
• Monitor and maintain (ie: stock) office and kitchen supplies and research advantageous deals or suppliers
• Act as point person for maintenance, mailing, shipping, supplies, equipment, and errands
• Partner with HR to maintain office policies as necessary
• Coordinate with IT department on all office equipment and security, as applicable
• Perform receptionist duties: greet visitors, and answer and direct phone calls as needed
• Receive and sort incoming mail and deliveries, and manage outgoing mail
• Assist with Executive Team Travel (as requested) and provide support for expense reporting as needed
• Coordinate visitor travel requirements and communications
• Organize and schedule meetings and appointments as requested
• Provide other administrative support as necessary, including scheduling group meetings, maintaining calendars, and assisting in company meetings and events
• Other duties as required

Who You Are

• You have experience in an office setting, supporting C-Suite Executives.
• You possess a high degree of discretion, a high level of professionalism, and a strong sense of urgency.
• You possess strong computer skills (proficient in PowerPoint, Word and Excel) and can adapt quickly to a changing environment.
• Proficiency in Google Workspace and Gmail is a plus.
• You have a thorough understanding of office management systems and procedures.
• You have exemplary planning and time management skills.
• General IT experience/knowledge is a plus.
• Project Management experience is a plus.
• You can handle multiple priorities while maintaining a positive attitude.
• You welcome change as an opportunity to grow and thrive in an entrepreneurial culture.
• You take initiative naturally.
• You are a cohesive team worker and open-minded to the ideas of others.
• You are transparent and open in all aspects of problem and incident management.
• You are willing to take on new and additional responsibilities quickly.

Why Join Us?

• Growth: Work in a global, dynamic, and collaborative environment with opportunities for professional development.
• Benefits: Competitive salary and comprehensive benefits package.

LearningMate, a Straive group company, blends expert learning design with cutting-edge technology, digital media, and engineering solutions. Our mission: connecting learners, educators, and creators with the tools for success. With offices worldwide, we serve a global clientele, ranging from K-20 schools to EdTech innovators. If you are passionate about the future of learning, we invite you to join us!

Learn more at and

LearningMate is proud to be an Equal Opportunity Employer. We are committed to building a diverse team and an inclusive environment. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, disability, age, or veteran status.

Seniority level

• Seniority level

  Associate

Employment type

• Employment type

  Full-time

Job function

• Job function

  Administrative

• Industries

  Technology, Information and Media and E-Learning Providers

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Inferred from the description for this job

Medical insurance

Vision insurance

401(k)

Disability insurance

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