Job Description

Job Title: Administrative Assistant

Location: Columbia, MD

The Role:

Ultimate Staffing is looking for an Administrative Assistant for a TEMP-TO-HIRE role in the Columbia MD area. This is a full-time position and it is fully in office. Hours will be 8am-5pm Monday through Friday. The pay will depend on experience and will range from $20-25 per hour.

Key Responsibilities:

• Operations Support
  • Manage calendars, coordinate meetings, and schedule travel with foresight and flexibility.
  • Prepare reports, internal memos, agendas, and presentations.
  • Track project deadlines, follow up on outstanding items, and maintain efficient documentation.
• Communication Hub
  • Act as a liaison between departments, ensuring messages do not get lost in the shuffle.
  • Draft polished internal communications and assist with external correspondence.
• Culture & Team Engagement
  • Coordinate team events, birthday celebrations, and recognition initiatives.
  • Help onboard new hires with a warm welcome and a well-stocked desk.
  • Maintain a positive, inclusive office environment (even virtually).
• Office & Tech Coordination
  • Keep the (virtual and physical) office stocked, organized, and functioning.
  • Troubleshoot minor tech issues and liaise with IT when needed.
  • Manage vendor relationships and office supply orders.

What We're Looking For:

• 2+ years of experience in an administrative or coordination role
• Exceptional written and verbal communication skills
• Proficiency in Microsoft Office, Google Workspace, and project management tools (like Asana, Trello, or Notion)
• High emotional intelligence and a friendly, can-do attitude
• Ability to juggle multiple priorities with grace and precision
• A strong sense of discretion and trustworthiness

All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance. For unincorporated Los Angeles county , to the extent our customers require a background check for certain positions, the Company faces a significant risk to its business operations and business reputation unless a review of criminal history is conducted for those specific job positions.

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